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Efficient management of an organisation’s records and information is necessary to support its core functions, to comply with its legal and regulatory obligations, and to contribute to the effective management of its activities.
As a wholly-owned subsidiary of the University of Cambridge, Cambridge Enterprise follows the University’s records management practice and retention schedule.
Additionally, the appendix below lists further recommended retention periods specific to Cambridge Enterprise.
|Subject||Retention Policy||Action at end of retention period|
|1. RESEARCH COMMERCIALISATION|
|1.1 Commercialisation case files including: Patent applications, Design registrations, Trademark certifications and Contracts & Commercialisation agreements||12 years from signed closing form - both digital and physical||Destroy|
|2. SEED FUNDING|
|2.1 Investments related to research commercialisation activity refer to 1.1|
2.2 All other Seed Funds activity including: business plans, portfolio company information, valuations, investment agreements, share sale agreements.
|12 years from signed closing form - both digital and physical||Destroy|
|3. OFFICIAL PUBLICATIONS|
|3.1 Cambridge Enterprise Annual Review||Final digital version to be filed on Marketing SharePoint||Retain digital copy on Cambridge Enterprise SharePoint and send to Periodicals Department, University Library.
Deletion of hard copies 2 years from release date
|4. MARKETING COLLATERAL|
|4.1 Digital and physical collateral||Until superseded||Keep digital copy for 2 years from end of use|
|4.2 External company logos||In line with individual company consent||Deletion to be kept in line with individual company consent|
If you have a query on any aspect of records management that is not answered above, please contact us.